MEETING OF THE SARATOGA TOWN COUNCIL HELD March 3, 2009 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE SARATOGA TOWN HALL.

Mayor Pro Tem Judy Welton called the meeting to order.  The Pledge of Allegiance was recited.  Members present were Councilman John Collamer, Councilman Ed Glode and Councilwoman Kassey Westring. Mayor Zeiger arrived immediately following roll call.

APPROVAL OF AGENDA: Councilwomen Westring made a motion to approve the agenda as presented, seconded. Motion passed.

APPROVAL OF THE MINUTES: Councilman Collamer made a motion to approve the minutes of the February 17, 2009 meeting, seconded. Motion passed.

APPROVAL OF THE BILLS: Councilwoman Westring presented the following bills for approval: accounts payables:  $34,708.26; payroll and FICA for 3/2/09 in the amount of $48,203.82 and manual checks in the amount of $110,303.16 for a total of $193,215.24 and made a motion to pay said bills, seconded. Motion passed.

CORRESPONDENCE: Mayor Zeiger read a letter from Joe Glode, Chairman of the Upper Platte Valley Water Users Association advising the council of the upcoming meeting scheduled for 1:30 p.m. March 12, 2008 in the Community Center.

Mayor Zeiger read a thank you note from the family of George Wood.

ITEMS FROM THE PUBLIC:  Alanna Davis introduced herself as a member of the Girl Scout Troop #1728 and noted that she was attending the council meeting to earn a Law and Order badge. Arriving late to the meeting but needing to meet the requirements to earn her badge was Milissa Phillips. 

EXECUTIVE SESSION:  Councilwoman Welton made a motion to go into executive session to discuss personnel, seconded. Motion passed.

Councilwoman Welton made a motion to adjourn from executive session, seconded. Motion passed.

Councilwoman Welton made a motion to approve the minutes of the executive session and to put the minutes of the executive session in a sealed envelope in accordance with State Statute § 16-4-405(b), seconded. Motion passed. No action taken.

Councilman Glode noted that the council failed to follow through with a motion at the last council meeting on the purchase of exercise equipment to be purchased from the Saratoga Middle High School and he would therefore make a motion at this time to allow recreation director Lisa Burton to purchase the dumbbells from the Saratoga Middle High School at a cost of $412.50, seconded. Motion passed.

REPORTS FROM DEPARTMENTS: 

Town Hall: Mayor Zeiger read Resolution 2009-03; a resolution adopting the Carbon County Multi-Hazard Mitigation Plan to identify the goals and mitigation actions to reduce overall impact and potential for loss of life or damage of property from natural hazards or hazardous material incidents. 

Councilman Glode made a motion to adopt Resolution 2009-03 as presented, seconded. Motion passed.

Clerk Suzie Cox reported that the WAM-JPIC Health Insurance Board Election material was in their packets for their review prior to the next council meeting.

Clerk Suzie Cox reported that she had received the Title Insurance and Warranty Deed information on the land purchased by the Town of Saratoga. Ms. Cox noted that the land adjacent to Veterans Island had been purchased at a cost of $110,020.78 

Mayor Zeiger read an energy challenge offered by the Town of Saratoga to all area businesses. The challenge is for those participating business to reduce their energy consumption by 2%. All town departments have been reviewing budget information and finding ways to reduce their budgets by at least the 2% noted in the challenge.

Clerk Suzie Cox reminded the council of the budget workshop scheduled for March 17^th following the regular council meeting. The purpose of the workshop is to discuss the 2009/2010 budget.

Ambulance Service:  Councilman Glode requested that the council approve his recommendation of Bill Dahlke as the town representative to the South Central Emergency Medical Services Joint Powers Board.

Mayor Zeiger noted for clarification that Councilman Collamer had offered to be the town representative to the board if the South Central Emergency Medical Services Joint Powers Agreement would allow an elected official to hold that position. Having reviewed the agreement it was noted that it did not allow an elected official to act in the capacity of a representative and therefore the Town of Saratoga was in need of a board representative.

Councilman Collamer made a motion to accept Bill Dahlke as the Saratoga representative to the South Central Emergency Medical Services Joint Powers Board, seconded Motion passed.

Councilman Glode reported that the ambulance services had made 6 runs in the past two weeks.

Police Department: Chief Grayling Wachsmuth presented a written report of police activities for the month of February to the council.

Recreation Department: Councilman Collamer made a motion to table all purchases of fitness equipment until July 1, 2009, seconded. Motion passed.

Chuck Bartlett reported that he had met with councilman Collamer and he was directed to request a bid proposal for 2 storage areas installed in the community center gymnasium. Mr. Bartlett reported that he had received a bid proposal from Raymer Construction in the amount of $7,883.0.

Councilwoman Westring made a motion to table the construction of storage rooms in the community center gymnasium until July 1, 2009, seconded. Motion passed.

Recreation Director Lisa Burton reported that Utah Jazz registration was finalized with approximately 60 children registered.

Director Burton reported that the Michael Hurwitz concert on Saturday February 21, 2009 had approximately 100 people in attendance with $701.00 having been receipted.

Ms. Burton reported that participation in the Missoula Children’s Theater is scheduled to begin on March 16, 2009 with auditions from 4:00 p.m. until 6:00 p.m.  with rehearsals scheduled to begin immediately and continue through Friday with two performances on Saturday March 21, 2009.

Director Burton requested council direction in setting admission fees for the Missoula Children’s Theater production of The Little Mermaid.  Discussion followed and the council suggested that the performances be free to the public to allow everyone to come and enjoy the talents of our local children.

Chuck Bartlett reported that the construction on the fitness center will be completed this week.

Street Department:   Chuck Bartlett reported that the crews continue to work on clearing drainage areas and doing equipment repairs and maintenance.

Water and Sewer: Mr. Bartlett reported that the crew continues to videotape sewer lines to determine the location and extent of the lines that will need to be repaired or replaced beginning this summer.

Weed and Pest: Chuck Bartlett reported that the grant application in the amount of $80,811.00 was submitted for mosquito spraying. 

Mr. Bartlett added that the amount of the grant funds being requested was $40,405.50 with the town and Old Baldy club matching funds in the amount of $40,405.50, and that he would attend the grant meeting March 16, 2009 in Cheyenne.

REPORTS FROM BOARDS AND COMMISSIONS:

Airport Board: Chuck Bartlett reported to the council that there is an addendum to the agreement dated October 26, 2008 between the Town of Saratoga and Sage Engineering. The amendment reflects the scope of work and fees for the design for the reconstruction of the parking apron.

Mr. Bartlett noted that there were two minor changes in the addendum and town attorney Tom Thompson has reviewed the addendum. Mr. Bartlett requested permission for the mayor to sign the amendment after council approval.

Councilwoman Welton made a motion to allow the mayor to sign the addendum to the agreement dated October 26, 2008 between the Town of Saratoga and Sage Engineering, seconded. Motion passed. 

Community Center Joint Powers Board:  Community Center Administrator Stephanie Jeffers reported the Community Center brochure is finalized and on its way to be printed. Ms. Jeffers noted that all carbon county services will be represented in the brochure and reviewed proposed plans for its distribution.

Water and Sewer Joint Powers Board:  Chuck Bartlett reported that a water meter presentation is planned for the next joint powers board meeting scheduled for March 11, 2009 at 6:00 p.m. and encouraged the council to attend.

Planning Commission:  Chuck Bartlett reported that the next meeting of the planning commission is March 10, 2009 at 5:30 p.m.

Recreation Commission: Recreation Director Lisa Burton reported she had received 3 letters of interest for reappointed to the recreation commission. Those applying for reappointment were Luke Spiering, Larry Uhling and Erin Rempel. 

Councilwoman Welton made a motion to reappoint Luke Spiering to the recreation commission for a 3 year term, seconded. Motion passed.  

Councilwoman Welton made a motion to reappoint Larry Uhling to the recreation commission for a 3 year term, seconded. Motion passed. 

Councilwoman Welton made a motion to reappoint Erin Rempel to the recreation commission for a 3 year term, seconded. Motion passed. 

The next meeting of the Recreation Commission will be held on March 12, 2009 at 5:30 p.m.

There being no further business to come before the meeting Councilwoman Westring made a motion to adjourn at 7:23 p.m., seconded. Motion passed.

The next regular meeting of the Saratoga Town Council will be held 

March 17, 2009 at 6:00 p.m.in the Council Chambers of the Saratoga Town Hall. /s/ John Zeiger, Mayor 

ATTEST:

/s/

Suzie Cox, Clerk

Pursuant to W.S. §4-10-507

1. George R. Wood (the Decedent) died on the 2^nd day of February, 2009, a resident of Carbon County, Wyoming.

2. The Decedent created the George R. Wood Living Trust dated October 22, 1996.

3. Nellie E. Wood and Diana P. Galbraith are the Trustees of said trust.

4. The Trustees of said trust hereby publish notice of their intent to distribute the assets of the Settlor as permitted under the terms of the trust.

5. Creditors have 120 days from the first publication of this notice to make claims against the assets of the trust. Claims should be addressed to Cook and Associates, P.C., P.O. Box 1345, Laramie, WY 82073.

Dated this 16^th day of March, 2009

Attorney for the Trust:

Dennis C. Cook

Cook & Associates, P.C.

P.O. Box 1345

Laramie, WY 82072-1345

307-745-7320