Town of Saratoga
Tuesday, March 10 2009
MINUTES OF A REGULAR MEETING OF THE SARATOGA TOWN COUNCIL HELD February 17, 2009 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE SARATOGA TOWN HALL.
Mayor John Zeiger called the meeting to order. The Pledge of Allegiance was recited. Members present were Councilman John Collamer, Councilman Ed Glode, Councilwoman Kassey Westring and Councilwoman Judy Welton.
APPROVAL OF AGENDA: Councilwoman Welton made a motion to approve the agenda as presented, seconded. Motion passed.
APPROVAL OF THE MINUTES: Councilman Collamer made a motion to approve the minutes of the February 3, 2009 meeting, seconded. Motion passed.
APPROVAL OF THE BILLS: Councilwoman Westring presented the following bills for approval: accounts payables: $76,643.82; payroll and FICA for 2/16/09 in the amount of $51,800.76 and manual checks in the amount of $33,316.34 for a total of $161,760.92.
Councilman Collamer made a motion to pay the bills in the amount of $148,785.98 excluding the bill from Shively Hardware and PMPC, seconded. Motion passed.
Councilwoman Welton made a motion to pay the Shively Hardware bill in the amount of $2,169.74, seconded. Councilman Glode declared a conflict and abstained.
Motion passed.
Councilman Collamer made a motion to pay the PMPC bill in the amount of $10,805.20, seconded. Councilwoman Westring declared a conflict and abstained. Motion passed.
CORRESPONDENCE: Mayor Zeiger read a letter from town attorney Tom Thompson on the Findings of Fact and Conclusions of Law concerning the amended petition on Pathfinder Reservoir. Mayor Zeiger added that if anyone is interested in reviewing the information it would be available at the town clerk’s office.
Mayor Zeiger read a thank you note from Hazen Hileman to the DPW crew for snow and ice removal and quick response to the water leak near his home.
ITEMS FROM THE PUBLIC: Rory Grubb addressed the council and gave an update on the proposed Independent Living Facility.
Mr. Grub reported that a forming meeting had been held on January 27, 2009 with four prospective board members being present. By-Laws and Articles of Incorporation were discussed. The board discussed the formation of a 501(c3) non-profit condominium corporation. The name of the foundation will be the Platte Valley Independent Living Foundation.
Rory Grubb added that members of the board are Dr. Charles Young, Rory Grubb, Marvin Worden with one additional member to be decided. Meetings will be held the last week of each month and Mr. Grubb requested permission for the meetings to be held in the council chambers of the town hall. With no meeting conflicts being noted permission was given for the meetings to be held in the council chambers.
Mr. Grubb requested that the council approve the boards’ recommendation of the appointment of Suzie Cox as a town representative to the foundation board.
Councilwoman Welton made a motion to appoint Suzie Cox as the town representative to the Platte Valley Independent Living Foundation board, seconded. Motion passed.
REPORTS FROM DEPARTMENTS:
Town Hall: Clerk Suzie Cox requested the council approve the release of lien on the Art and Donna Zeiger property described as the W1/2 of Lot 3, Block 23, Highlands Addition to the Town of Saratoga, Carbon County Wyoming. Clerk Cox explained that the original release of lien dated February 1, 1985 neglected to include that small portion contained in the original assessment lien.
Councilwoman Welton made a motion approve the release of lien on the Art and Donna Zeiger property described as the W1/2 of Lot 3, Block 23, Highlands Addition to the Town of Saratoga, seconded. Motion passed.
Clerk Suzie Cox reminded the council that a Budget Workshop Schedule had been provided in their packets.
The council reviewed the schedule and rescheduled the budget workshops to be held following the council meetings throughout the month of March and April
Clerk Suzie Cox requested the council accept the release of liability form reviewed by town attorney Tom Thompson provided in their packets. The release of liability is for the gym, multipurpose room and the fitness rooms to be signed by all participants utilizing the facility and exercise equipment.
Councilwoman Welton made a motion approve the release of liability form to be used by all participants utilizing the multipurpose room and the fitness rooms and exercise equipment, seconded. Motion passed.
Ambulance Service: Councilman Glode reported that the ambulance service averages approximately 1 ambulance runs every other day.
Councilman Glode added that the Town of Saratoga is still in need of a representative to the South Central Emergency Services Joint Powers Board. Councilman Collamer volunteered to be the representative if allowed by the joint powers agreement.
Councilwoman Welton made a motion to appoint Councilman Collamer as representative for the Town of Saratoga to the South Central Emergency Services Joint Powers Board if allowed by the joint powers board agreement, seconded. Motion passed.
Fire Department: Fire Chief John Lasco requested permission to allow twelve firemen to attend the fire school in Cody Wyoming from May 2nd through 4th, 2009.
Councilwoman Westring made a motion to allow twelve firemen to attend the Cody Fire School from May 3rd through May 4th, 2009, seconded. Motion passed.
Police Department: Chief Grayling Wachsmuth presented a report of police activities for the month and noted that the cutter races had been very well attended causing no enforcement issues.
Recreation Department: Recreation Director Lisa Burton requested permission to purchase additional cycles for the indoor cycle classes at the gym. Ms. Burton reported that the cost estimates are as follows: 6 M3 indoor cycles at a cost of $7,624.60 or 2 M3 cycles at a cost of $2,953.90 including shipping.
Discussion followed about available space required for additional cycles and different ways to create more space for the fitness equipment that the town has already purchased, additional storage space and sharing of space with the schools and other activities that are sponsored by the town. Councilwoman Welton requested that the council review the purchase of the cycles at the next council meeting.
Ms. Burton requested permission to purchase used dumbbells from the Saratoga Middle/High School at a cost of $412.50 to be used at the fitness center.
Discussion followed and Councilman Collamer cautioned the council about the town’s liability when making a purchase of this type of exercise equipment. No action taken.
Chuck Bartlett reported that the renovations to the multi-purpose room/fitness center should be completed by the end of February.
Ms. Burton reported that tickets for the Michael Hurwitz concert scheduled for Saturday February 21, 2009 are available at the town hall and the community center.
Councilwoman Welton noted that she had reviewed the survey results and noticed that the majority of responses encouraged more movie nights and she would like to urge Director Burton to schedule more movie nights as requested by the survey participants.
Street Department: Chuck Bartlett reported that the crews continue to work removing snow, clearing drainage areas and doing equipment repairs and maintenance.
Mr. Bartlett reported that a broken windshield on the loader had to be replaced due to snow and ice rolling off the bucket rail during snow removal.
Water and Sewer: Mr. Bartlett reported that a walkthrough of the water well system had been conducted prior to the joint powers board meeting on February 11, 2009 and a plugged sewer had been videotaped to determine the amount of blockage or breakage in the line which would be repaired early this spring or summer.
Weed and Pest: Chuck Bartlett requested permission to submit a grant application for mosquito spraying as soon as all necessary information is received from the Old Baldy Club. The amount of the requested through the town’s application will be approximately $77,000.00.
Councilman Glode made a motion to allow Mr. Bartlett to submit a grant application for mosquito abatement as soon as all necessary information is received from the Old Baldy Club, seconded. Motion passed.
REPORTS FROM BOARDS AND COMMISSIONS:
Airport Board: Chuck Bartlett explained to the council that the Grant Application for Phase I of the apron rehabilitation project was received and will need council approval and Mayor Zeiger’s signature. Mr. Bartlett reported the amount of the grant for Phase I is $97,387.00 and is for rehabilitation of the apron only. Mr. Bartlett requested permission for the mayor to sign the agreement after council approval.
Clerk Suzie Cox explained that the agreement had been sent to town attorney Tom Thompson for review and approval prior to the council meeting.
Councilwoman Westring made a motion to approve the Grant Application for Phase I of the apron rehabilitation project contingent upon approval of town attorney Tom Thompson to and allow the mayor to sign all necessary paper work, seconded. Motion passed.
Community Center Joint Powers Board: Community Center Administrator Stephanie Jeffers reported on past events and those that are planned for the end of the month and for March.
Ms. Jeffers noted that the bid specifications for the sound system for the great room and theater have been developed.
Water and Sewer Joint Powers Board: Chuck Bartlett reported that the walk through of the well system was held on February 11, 2009. Mr. Bartlett added that four members of the Water and Sewer Joint Powers Board attended the tour along with the town clerk, himself and 2 other interested individuals.
The next meeting of the water and sewer joint powers board will be March11, 2009 at 6:00 p.m.
Planning Commission: Chuck Bartlett reported that the planning commission had issued a new home business permit, discussed the retail business zoning and reviewed plans for the Saratoga Business Park planned for an area at the airport.
The next meeting of the planning commission is March 10, 2009 at 5:30 p.m.
Recreation Commission: Ms. Burton requested permission to allow the mayor or mayor pro tem to sign the final report on the Queen City Jazz Band Concert which will be submitted to the Wyoming Arts Council. The report is a requirement of the grant application for funding assistance provided by the Arts Council.
Councilwoman Welton made a motion to allow the mayor to sign the final report for the Wyoming Arts Council, seconded. Motion passed.
Ms. Burton reported that the last meeting was held February 12, 2009 and the commission discussed upcoming goals.
The next meeting of the Recreation Commission will be held on March 12, 2009 at 5:30 p.m.
There being no further business to come before the meeting Councilwoman Westring made a motion to adjourn at 6:56 p.m., seconded. Motion passed.
The next regular meeting of the Saratoga Town Council will be held
March 3, 2009 at 6:00 p.m.in the Council Chambers of the Saratoga Town Hall. /s/
John Zeiger, Mayor
ATTEST:
Suzie Cox, Clerk
Legal #4738
Published in the Saratoga Sun
March 11, 2009 |
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